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Water Authority procurements are conducted in accordance with its Administrative Code. Procurement methods include competitive bidding, competitive proposals, requests for qualifications, and direct purchases.
- Competitive bidding is typically used for procurement of materials, supplies and equipment, maintenance and non-professional services, and construction. For competitive bids, the Water Authority generally issues a Notice Inviting Bids. Competitive proposals are used for professional and technical services where the contractor’s approach to the work and other factors are evaluated before making an award. For competitive proposals, the Water Authority generally issues a Request for Proposals (RFP).
- Requests for qualifications are used when the scope of work is broadly defined. This method is used for either making an award to the most qualified respondent or for pre-qualifying potential respondents for a subsequent competitive solicitation.
- Direct purchases are authorized when specific conditions are met that allow exemption from competitive procurement.
When more than one method of procurement is available, the Water Authority chooses the method that will best fit its needs, provide the best value, and promote competition.
Cooperative procurements are purchases of goods and services made under the terms and conditions of another public agency’s contract when that contract includes a provision known as a public agency clause that extends its pricing, terms, and conditions to other public agencies (example of procurements containing a public agency clause).
Before utilizing such contracts, staff verifies that the public entity has based its procurement on competitive pricing procedures and that the purchase is in the best interest of the Water Authority.