MINUTES OF THE FORMAL BOARD OF DIRECTORS' MEETING
October 25, 2007
ENGINEERING AND OPERATIONS COMMITTEE MEETING
CALL TO ORDER/ROLL CALL
Vice Chair Johnson called the Engineering and Operations Committee
to order at 2:00 p.m. Committee members present were Chair Ferguson (via teleconference
at the Escondido Operations Center), Vice Chairs Bowersox and Johnson, Directors
Barrett, Hogan, Knutson, Lizzul, Pocklington, Smith, Thompson, and Tu. Committee
members absent were Directors Brammell, Morrison and Petty. Also present were
Arant, Bond, Dailey, Lewis, Linden, McMillan, Parker, Quist, Saunders, Steiner,
Watton, Howard Williams, Kenneth Williams, and Wornham. At that time, there
was a quorum of the full Board and the meeting was conducted as a meeting of
the Board; however, only Committee members participated in the vote. Staff present
was General Manager Stapleton, General Counsel Hentschke, Deputy General Managers
Belock and Lanspery, Assistant General Manager Cushman, Director of Engineering
Economides, Assistant Director of Engineering Stift, Director of Right of Way
Rose, and Director of Operations and Maintenance Eaton.
ADDITIONS TO THE AGENDA
There were no additions to the agenda.
PUBLIC COMMENT
There were no members of the public who wished to address the committee.
CHAIR'S REPORT
Vice Chair Johnson stated Chair Ferguson was unable to attend the meeting at
the Kearny Mesa Headquarters due to the fire situation.
DIRECTORS’ COMMENTS
There were no Director's comments.
Chair Johnson announced that items II-1 and II-3 would be moved from
Action/Discussion to the Consent calendar. Director Smith moved, Director Hogan
seconded and the item passed unanimously to move the items to the Consent Calendar
and to approve the Consent Calendar.
I. CONSENT CALENDAR
1. Professional services contract with Infrastructure Engineering Corporation
for design and construction support services for the Otay 14 Flow Control Facility
Expansion project.
Staff recommendation: Award a professional services contract to Infrastructure
Engineering Corporation for design and construction support services for the
Otay 14 Flow Control Facility Expansion through November 2009, for a not to
exceed amount of $132,952.
2. Design-Build contract for Pipelines 3, 4, and 4A under Interstate 15.
Staff recommendation: Award a design-build contract to L.H. Woods and Sons,
Inc., in the amount of $8,147,714 for the design and construction of relining
Pipelines 3, 4, and 4A located under I- 15 in Mira Mesa.
3. Amend the professional services contract with DBE Psomas to provide engineering
services for Fallbrook 3/Rainbow 1, Fallbrook 6, and DeLuz 1 and 2 Flow Control
Facilities.
Staff recommendation: Approve the amended professional services contract with
DBE Psomas to complete the design and provide engineering services during bidding,
construction, startup and commissioning, and closeout for the Fallbrook3/Rainbow1,
Fallbrook 6, and DeLuz 1 and 2 Flow Control Facilities. This change will increase
the contract amount from $352,500 to $758,500, an increase of $406,000.
II. ACTION/DISCUSSION
1. Change order to construction contract with Shea-Traylor Joint Venture for
the San Vicente Pipeline project.
Staff recommendation: Accept Change Order 31 to Shea-Traylor Joint Venture’s
construction contract for the San Vicente Pipeline project for $215,450, and
approve Change Order 32 for the interim payment of $335,000 for costs associated
with the differing site condition in Reach 4West; and approve Change Order 33
for the interim payment for costs associated with the differing site condition
in Reach 4 East in the amount of $1,020,000.
Construction Administrator Wade Griffis made a presentation on the San Vicente
Pipeline project. Director Thompson moved, Director Smith seconded and the motion
carried unanimously to approve the change order to construction contract with
Shea-Traylor Joint Venture for the San Vicente Pipeline project.
2. Unauthorized Swimming Pool Encroachments.
Staff recommendation: Authorize staff to unilaterally issue conditional encroachment
permits for certain pre-existing swimming pool encroachments.
Action was deferred on this item.
III. INFORMATION
1. Presentation on Advertisement for bids for the relining of Pipeline 3 from
SR 52 to Lake Murray.
The information item was received and filed.
IV. CLOSED SESSION
1. Conference with Real Property Negotiator
Government Code §54956.8
Property: City of San Diego Mission Trails Pipeline, Tunnel, and Vent Demolition
Project, portions of APN’s 371-010-24; 371-031- 05; 373-030-29; 373-040-12,19;
373-483-44; 373-485-33; 373- 520-06; 373-521-27,28
Agency Negotiators: Daniel Hentschke, William Rose,
William Busch, Mike Flanagan
Negotiating Parties: City of San Diego
Under Negotiation: Price and terms of acquisition
Mr. Hentschke announced there was no need for a closed session.
ADMINISTRATIVE AND FINANCE COMMITTEE
CALL TO ORDER / ROLL CALL
Chair Wornham called the Administrative and Finance Committee meeting
to order at 2:15 p.m. Committee members present were Chair Wornham, Vice Chair
Hogan, Directors Bond, Hilliker, Johnson, Lewis, Pocklington, Quist, Saunders,
Smith, Thompson, and Howard Williams. Committee members absent were Directors
Price and Petty. Also present were Directors Arant, Barrett, Bowersox, Dailey,
Ferguson, Knutson, Linden, Lizzul, McMillan, Morrison, Parker, Steiner, Tu,
Watton, and Kenneth Williams.
At that time, there was a quorum of the full Board and the meeting was conducted
as a meeting of the Board; however, only Committee members participated in the
vote.
Staff present was General Manager Stapleton, General Counsel Hentschke, Deputy
General Managers Belock and Lanspery, Assistant General Manager Cushman, Director
of Administrative Services Young, and Action Director of Finance/Treasurer Saunders.
ADDITIONS TO AGENDA
There were no additions to the agenda.
PUBLIC COMMENT
There were no public comments.
Chair Wornham announced a Special meeting of the Administrative and Finance
Committee would be held on November 8, 2007 at 1:30 p.m. to present the fiscal
year 2006-2007 audit results, review and approve the draft audited financial
statements for fiscal year ended June 30, 2007, and report on the business insurance
review.
CHAIR'S REPORT
There was no Chair’s Report.
DIRECTORS’ COMMENTS
Director Dailey stated she visited the conservation garden at the Children’s
Museum in Escondido and was very pleased. She also stated that Assembly member
Martin Garrick included an article on Quagga mussels in his newsletter.
Director Petty stated he had attended the Paths to Partnerships event and
commended staff for an outstanding job. He stated that the Water Authority was
well represented.
I. CONSENT CALENDAR
1. Treasurer’s report.
Staff recommendation: Note and file monthly Treasurer’s report.
2. Authorize contract for rate modeling support services.
Staff recommendation: Authorize the General Manager to enter into a two-year
contract with A&N Technical Services, Inc. for a not-to exceed amount of
$60,000 for rate modeling services and enhancements to the Water Authority’s
Financial Rate Modeling Program.
3. Purchase of Builder’s Risk Insurance Extension for the San Vicente
Pipeline Project.
Staff recommendation: Authorize the purchase of a 30-month extension of builder’s
risk insurance from Zurich America in the amount of $1,100,000 for the period
covering January 1, 2009 to June 30, 2011 for the San Vicente Pipeline Project.
4. Establish 2008 Board meeting dates.
Staff recommendation: Combine the November and December Board meeting dates
to December 18, 2008, and approve the 2008 Board meeting dates calendar.
Director Smith moved, Director Johnson seconded, and the motion passed unanimously
to approve the consent calendar.
II. ACTION/DISCUSSION
There were no items under this category.
III. INFORMATION
1. Public Disclosure Reports.
1-A Reimbursements to Board members and staff per Government Code Section 53065.5.
1-B Board of Directors’ Third Quarter 2007 payments and attendance.
2. Controller’s report on monthly financial statements.
3. Board calendar.
The information items were received and filed.
IV. ADJOURNMENT
There being no further business to come before the Administrative and Finance
Committee, Chair Wornham adjourned the meeting at 2:18 p.m.
WATER PLANNING COMMITTEE
CALL TO ORDER/ROLL CALL
Vice Chair Saunders called the Water Planning Committee to order at
2:18 p.m. He announced Chair Lewinger was working around the clock with his
staff to keep the water flowing in the Fallbrook area. Committee members present
were: Vice Chair Saunders, Directors Arant, Barrett, Bowersox, Dailey, Lewis,
Linden, McMillan, Parker, members absent were Chair Lewinger, Vice Chair Muir,
Directors Martin and Watton. At that time, there was a quorum of the full Board
and the meeting was conducted as a meeting of the Board; however, only Committee
members participated in the vote. Staff present was General Manager Stapleton,
General Counsel Hentschke, Deputy General Managers Belock and Lanspery, Assistant
General Manager Cushman, and Director of Water Resources Ken Weinberg.
ADDITIONS TO AGENDA
There were no additions to the agenda.
PUBLIC COMMENT
There were no members of the public who wished to address the Committee.
CHAIR'S REPORT
Vice Chair Saunders thanked the Board members that attended the recent
Public Hearings in Valley Center and Lakeside for the San Vicente Dam and Carryover
Storage EIR/EIS projects. He stated the hearings went well.
Mr. Weinberg provided an update regarding the Carlsbad Desalination project.
DIRECTOR’S COMMENTS
There were no Director’s comments.
I. CONSENT CALENDAR
There were no items under this category..
II. ACTION/DISCUSSION
1. Authorize adoption of 2007 Integrated Regional Water Management Plan and
submittal of round two, step two, Proposition 50, Chapter 8 grant application.
Staff recommendation: Adopt Resolution 2007 - _____ adopting the 2007 San Diego
IRWM Plan and authorize the General Manager to submit a round two, step two,
Proposition 50, Chapter 8 grant application.
Mr. Weinberg and members of the Water Planning staff provided a brief report
on the IRWM Plan covering the three-year history of the development of the plan
and thanked the many parties involved in the development.
Director Dailey moved, Director Bowersox seconded and the motion carried to
approve the Integrated Regional Water Management Plan. Director Barrett abstained.
Drought Management.
2-A Drought Management Plan Implementation report.
Mr. Weinberg provided an update and discussed Metropolitan Water District’s
projected calendar year 2007 regional demand and supply estimates. Director
Wornham asked about the impact of the fire to the water supply. Mr. Weinberg
stated the numbers would be reported in the following weeks.
III. INFORMATION
1. Water Resources report.
The Water Resources report was received and filed.
IV. CLOSED SESSION
There were no closed session items.
V. ADJOURNMENT
There being no further business to come before the Water Planning Committee,
Vice Chair Saunders adjourned the meeting at 2:40 p.m.
LEGISLATION, CONSERVATION AND OUTREACH COMMITTEE
CALL TO ORDER / ROLL CALL
Chair Tu called the Legislation, Conservation and Outreach Committee
meeting to order at 2:40 p.m. Committee members present were Chair Tu, Vice
Chairs Morrision and Williams, Directors Arant, Bond, Dailey, Hilliker, Watton,
Williams, and Wornham. Committee members absent were Directors Craver and Croucher.
Also present were Directors Barrett, Bowersox, Ferguson, Hogan, Johnson, Knutson,
Lewis, Linden, Lizzul, McMillan, Parker, Pocklington, Saunders, Smith, Steiner,
and Thompson. At that time, there was a quorum of the full Board and the meeting
was conducted as a meeting of the Board; however, only committee members participated
in the vote. Staff present was General Manager Stapleton, General Counsel Hentschke,
Deputy General Managers Lanspery and Belock, Assistant General Manager Cushman,
and Acting Director of Public Affairs Foster.
ADDITIONS TO AGENDA
There were no additions to the agenda.
PUBLIC COMMENT
There were no members of the public who wished to address the Committee.
CHAIR'S REPORT
Chair Tu announced item 3 under Action/Discussion (PBS&J contract),
would be moved to the Consent Calendar. Item number 2 (Consider providing funding
for ACWA education program), would be continued to the December 6, 2007 meeting.
DIRECTORS’ COMMENTS
There were no Director's comments.
I. CONSENT CALENDAR
1. Professional services contract between the San Diego County Water Authority
and PBS&J Inc., for community outreach services for Twin Oaks Valley Water
Treatment Plant, Mission Trails Flow Regulatory Structure II and Mission Trails
Pipeline Tunnel and Vent Demolition.
Staff Recommendation: Authorize the General Manager to execute a three-year
contract with PBS&J, Inc. to provide community outreach services for Twin
Oaks Valley Water Treatment Plant, Mission Trails Flow Regulatory Structure
II, Mission Trails Pipeline Tunnel and Vent Demolition, and potential solar
panel installation at Twin Oaks, for an amount not-to-exceed $318,000.
Director Morrison moved, Director Bond seconded, and the motion to approve
the consent calendar passed unanimously.
II. ACTION/DISCUSSION
1. Legislative Issues.
1-A Report by Carpi and Clay. (pickup packet)
1-B Present draft proposed 2008 Legislative Policy
Guidelines.
2. Consider providing San Diego County Water Authority funding for Association
of California Water Agencies (ACWA) “California’s Water: A Crisis
We Can’t Ignore” public education program.
Staff Recommendation: Do not provide Water Authority funding for the ACWA public
education program at this time.
4. Update on Water Bond proposals.
All of the items listed under Action/Discussion were continued to the December
6, 2007 meeting.
III. INFORMATION
1. Conservation outreach update.
2. Final status report on legislative positions for 2007.
3. Government relations update.
4. Water Conservation Garden report.
5. Outreach Activities for the month of September 2007.
The information items were received and filed.
IV. ADJOURNMENT
There being no further business to come before the Legislation, Conservation
and Outreach Committee, Chair Tu adjourned the meeting at 2:45 p.m.
IMPORTED WATER COMMITTEE MEETING
CALL TO ORDER / ROLL CALL
Vice Chair Knutson called the Imported Water Committee meeting to
order at 2:45 p.m. Committee members present were Vice Chairs Knutson and Parker,
Directors Ferguson, Linden, Lizzul, McMillan, Steiner, and Kenneth Williams.
Committee members absent were Chair Croucher, Directors Brammell, Craver, Lewinger,
Martin, and Price. Also present were Directors Arant, Barrett, Bond, Bowersox,
Dailey, Hilliker, Hogan, Johnson, Lewis, Morrison, Pocklington, Quist, Saunders,
Smith, Thompson, Tu, Watton, Howard Williams, and Wornham. At that time, there
was a quorum of the full Board and the meeting was conducted as a meeting of
the Board; however, only committee members participated in the vote. Staff present
was General Manager Stapleton, General Counsel Hentschke, Deputy General Managers
Belock and Lanspery, Assistant General Manager Cushman, Imported Water Program
Director Hess, Colorado River Program Director Razak, and others.
A DDITIONS TO AGENDA
There were no additions to the agenda.
PUBLIC COMMENT
There were no members of the public who wished to address the Committee.
CHAIR’S REPORT
Vice Chair Knutson announced he was taking over for Chair Croucher who
was currently saving lives and protecting property. He thanked the Water Authority
on behalf of his district for proving three emergency generators to assist in
fighting the fires.
DIRECTORS’ COMMENTS
There were no comments by Directors.
I. CONSENT CALENDAR
There were no items on the consent calendar.
II. ACTION/DISCUSSION
1. MWD Issues and Activities update.
1-A MWD Delegates report.
2. Colorado River Programs.
2-A Coachella Canal Lining Contract Settlement.
Staff recommendation: Approve the attached draft Coachella Canal Lining Project
settlement agreement.
Director Steiner moved, Director Parker seconded and the motion carried
unanimously to approve the draft Coachella Canal Lining Project settlement agreement.
2-B Colorado River report.
Vice Chair Knutson provided a brief report.
III. INFORMATION
The following items were received and filed:
1. Bay Delta Quarterly update.
2. Colorado River Programs Quarterly report.
3. Metropolitan Water District Program report.
IV. ADJOURNMENT
There being no further business to come before the Imported Water Committee,
Vice Chair Croucher adjourned the meeting at 2:50 p.m.
Following the Imported Water Committee meeting Chair Steiner thanked the Water
Authority staff for their work during the fires. She stated there were no loss
of homes by Water Authority staff and Board members. Ms. Stapleton provided
an update on the fires and stated the Water Authority facilities had survived
the disaster with minimum damage. She provided an overview of maps covering
the areas affected by the fires. She provided an updated status of water delivery
by the Water Authority member agencies. Chair Steiner reminded the Board members
that the Water Authority stands ready to assist in any way should the member
agencies make a mutual aide request. Several Board members provided updates
in relation to the fires and the excellent interagency cooperation.
FORMAL BOARD OF DIRECTORS’ MEETING OF SEPTEMBER 27, 2007
1. CALL TO ORDER Chair Steiner called the Formal Board of
Directors’
meeting to order at 3:10 p.m.
2. SALUTE TO THE FLAG Director Saunders led the salute to
the flag.
3. ROLL CALL, DETERMINATION OF QUORUM Secretary Watton called
roll. Directors present were Arant, Barrett, Bond, Bowersox, Dailey, Ferguson,
Hilliker, Hogan, Johnson, Knutson, Lewis, Linden, Lizzul, McMillan, Morrison,
Parker, Pocklington, Quist, Saunders, Smith, Steiner, Thompson, Tu, Watton,
H. Williams, and K. Williams and Wornham. Directors absent were Brammell, Craver,
Croucher, Lewinger, Martin (p), Muir, Petty, Price, and Representative Slater-Price.
3-A Report on proxies received. Director Lewis was assigned the proxy vote for
Director Martin.
4. ADDITIONS TO AGENDA There were no additions to the agenda.
5. APPROVAL OF MINUTES Director Knutson moved, Director Johnson
seconded and the motion carried for a total of 86.43 % of the vote to approve
the minutes of the Special Board meeting of September 6, 2007, and the Formal
Board of Directors meeting of September 27, 2007
6. OPPORTUNITY FOR MEMBERS OF THE PUBLIC WHO WISH
TO ADDRESS THE BOARD ON MATTERS WITHIN THE BOARD’S JURISDICTION
There were no members of the public that spoke.
7. PRESENTATIONS & PUBLIC HEARINGS
8. REPORTS BY CHAIRS:
8-A Chair’s Report – Chair Steiner announced the Second
Water Conservation Summit was very successful.
8-B Report by Committee Chairs
Engineering and Operations Committee. Director Johnson reviewed the committee
meeting.
Administrative and Finance Committee. Director Wornham reviewed the committee
meeting.
Water Planning Committee. Director Saunders reviewed the committee meeting.
Imported Water Committee. Director Knutson reviewed the committee meeting.
Legislation, Conservation and Outreach Committee. Director Tu reviewed the committee
meeting.
9. CONSENT CALENDAR:
Director Tu moved, Director Morrison seconded, and the motion carried
at 86.43% of the vote, to approve the amended Consent Calendar. Abstentions
and those voting no were listed under the item.
9-1. |
Professional services contract with Infrastructure
Engineering Corporation for design and construction support services for
the Otay 14 Flow Control Facility Expansion project.
The board awarded a professional services contract to Infrastructure Engineering
Corporation for design and construction support services for the Otay
14 Flow Control Facility Expansion through November 2009, for a not-to-exceed
amount of $132,952.
|
|
|
9-2. |
Design-Build contract for Pipelines 3, 4,
and 4A under Interstate 15.
The Board awarded a design-build contract to L.H.Woods and Sons, Inc.,
in the amount of $8,147,714 for the design and construction of relining
Pipelines 3, 4, and 4A located under I-15 in Mira Mesa.
|
|
|
9-3. |
Change order to construction contract with
Shea-Traylor Joint Venture for the San Vicente Pipeline project.
The Board accepted Change Order 31 to Shea-Traylor Joint Venture’s
construction contract for the San Vicente Pipeline project for $215,450,
and approved Change Order 32 for the interim payment of $335,000 for costs
associated with the differing site condition in Reach 4West; and approved
Change Order 33 for the interim payment for costs associated with the
differing site condition in Reach 4 East in the amount of $1,020,000.
|
|
|
9-4. |
Amend the professional services contract with
DBE Psomas to provide engineering services for Fallbrook 3/Rainbow 1,
Fallbrook 6, and DeLuz 1 and 2 Flow Control Facilities.
The Board approved the amended professional services contract with DBE
Psomas to complete the design and provide engineering services during
bidding, construction, startup and commissioning, and closeout for the
Fallbrook3/Rainbow1, Fallbrook 6, and DeLuz 1 and 2 Flow Control Facilities.
This change will increase the contract amount from $352,500 to $758,500,
an increase of $406,000.
|
|
|
9-5. |
Unauthorized Swimming Pool Encroachments.
The Board deferred action on this item.
|
|
|
9-6. |
Treasurer’s report.
The Board noted and filed the monthly Treasurer’s report.
|
|
|
9-7. |
Authorize contract for rate modeling support
services.
The Board authorized the General Manager to enter into a two-year contract
with A&N Technical Services, Inc. for a not-to exceed amount of $60,000
for rate modeling services and enhancements to the Water Authority’s
Financial Rate Modeling Program.
|
|
|
9-8. |
Purchase of Builder’s Risk Insurance
Extension for the San Vicente
Pipeline Project.
The Board authorized the purchase of a 30-month extension of builder’s
risk insurance from Zurich America in the amount of $1,100,000 for the
period covering January 1, 2009 to June 30, 2011 for the San Vicente Pipeline
Project.
|
|
|
9-9. |
Establish 2008 Board meeting dates.
The Board approved combining the November and December Board meeting dates
to December 18, 2008, and approved the 2008 Board meeting dates calendar.
|
|
|
9-10. |
Authorize adoption of 2007 Integrated Regional
Water Management Plan and submittal of round two, step two, Proposition
50, Chapter 8 grant application.
The Board adopted Resolution 2007-24 adopting the 2007 San Diego IRWM
Plan and adopted Resolution 2007-25 authorizing the General Manager to
submit a round two, step two, Proposition 50, Chapter 8 grant application.
Directors Barrett and Pocklington abstained on this item.
|
|
|
9-11. |
Coachella Canal Lining Contract Settlement.
The Board approved the draft Coachella Canal Lining Project settlement
agreement.
|
|
|
9-12. |
Consider providing San Diego County Water
Authority funding for
Association of California Water Agencies (ACWA) “California’s
Water: A Crisis We Can’t Ignore” public education program.
This item was continued to the December 6, 2007 Board meeting.
|
|
|
9-13. |
Professional services contract between the
San Diego County Water
Authority and PBS&J Inc., for community outreach services for Twin
Oaks Valley Water Treatment Plant, Mission Trails Flow Regulatory Structure
II and Mission Trails Pipeline Tunnel and Vent Demolition.
The Board authorized the General Manager to execute a three-year contract
with PBS&J, Inc. to provide community outreach services for Twin Oaks
Valley Water Treatment Plant, Mission Trails Flow Regulatory Structure
II, Mission Trails
Pipeline Tunnel and Vent Demolition, and potential solar panel installation
at Twin Oaks, for an amount not-to-exceed $318,000.
|
|
|
10. ACTION/DISCUSSION
There were no items under this category.
11. CLOSED SESSIONS:
General Counsel Hentschke announced there was no need for
a closed session.
11-A 1. CLOSED SESSION:
Conference with Real Property Negotiator
Government Code §54956.8
Property: City of San Diego Mission Trails Pipeline, Tunnel, and Vent
Demolition Project, portions of APN’s 371-010-24; 371-031-05; 373-030-29;
373-040-12,19; 373- 483-44; 373-485-33; 373-520-06; 373-521-27,28
Agency Negotiators: Daniel Hentschke, William Rose, William Busch,
Mike Flanagan
Negotiating Parties: City of San Diego
Under Negotiation: Price and terms of acquisition
|
12. SPECIAL REPORTS
12-A GENERAL MANAGER’S REPORT – No report was given.
12-B GENERAL COUNSEL’S REPORT – No report was given.
12-C ACWA-JPIA REPORT – No report was given.
12-D SANDAG REPORT – A written report was provided.
SANDAG Subcommittee: Borders/Regional Planning Committee – No report was
given.
12-E AB 1234 COMPLIANCE REPORTS – Directors Wornham and Thompson reported
on the Conservation Summit. Director Bond reported on the County Farm Bureau
meeting.
13. OTHER COMMUNICATIONS
14. ADJOURNMENT There being no further business
to come before the Board, Chair Steiner adjourned the meeting at 3:20 p.m.
__________________________________
Fern M. Steiner
Chair
_______________________________
Mark W. Watton
Secretary
_______________________________
Doria F. Lore, Clerk of the Board
|
