MINUTES OF THE SMALL CONTRACTOR OUTREACH
AND OPPORTUNITIES PROGRAM (SCOOP) COMMITTEE MEETING
Oct. 12, 2006
CALL TO ORDER/ROLL CALL
Chair Tu called the SCOOP Committee meeting to order at 10:05 a.m. Committee members present were Chair Tu and Director Linden. Committee members absent were Directors Croucher, Johnson*, and Lewinger. Also present were Directors Dixon, Lewanski, Petty, and Thompson**. Chair Tu appointed Director Lewanski to serve as a temporary member to make a quorum of the committee. Staff present was Director of Administrative Services Young, Deputy General Counsel Gallien, SCOOP Manager Yanushka, Engineer P.E. Crutchfield, SCOOP Management Analyst Carmona, and SCOOP Representative Maynard. Others present were Dan Wetstein and Michelle Guzman from CH2MHill.
PUBLIC COMMENT
There were no public comments.
APPROVE THE MINUTES OF THE SCOOP COMMITTEE MEETING OF AUGUST 17, 2006
Director Linden moved, Chair Tu seconded, and the motion passed with one abstention by Director Lewanski to accept the minutes from the SCOOP Committee meeting of August 17, 2006.
*Director Johnson entered the meeting at 10:10 a.m.
Presentation on the QUARTERLY SCOOP report for THE FIRST QUARTER OF fiscal year 2007
Ms. Yanushka reviewed the SCOOP quarterly report covering the period from July 1, 2006 to September 30, 2006. She reviewed the various events that staff attended, as well as small business participation on Water Authority contracts. She noted that the next Paths to Partnerships would be held on November 2, 2006. The event would have a fresh look this year with a new, half-day format and would be hosted in conjunction with the state of California.
**Director Thompson entered the meeting at 10:13 a.m.
PRESENTATION ON NEW SCOOP FIRMS ON WATER AUTHORITY CONTRACTS AND PROCUREMENTS
Ms. Yanushka stated that 93 vendors were awarded procurements in the first quarter of fiscal year 2007 representing $1.2 million. Of these vendors, 35 were new to the Water Authority. Chair Tu requested that a calculation of the mean for vendor awards be provided at the next meeting.
Approve calendar of scoop committee meetings
Chair Tu reviewed the fiscal year 2007 calendar of SCOOP Committee meeting dates:
- February 7, 2007
- May 16, 2007
All dates met with the committee’s approval.
discussion and recommendation of overall scoop program goals for fiscal years 2007 and 2008
Ms. Yanushka discussed the methodology used in 2004 to establish the fiscal year 2005, 2006, and 2007 goals. She explained that the anticipated procurement dollars for fiscal years 2007 and 2008 would not be finalized until the re-costing of the CIP was completed.
Chair Tu recommended waiting until the next meeting to revisit the goal setting. Per Director Linden’s request, Ms. Yanushka stated that the amount of SCOOP’s annual budget would be reviewed at the next meeting.
presentation on benchmarking information on design/build procurements
Ms. Yanushka reviewed the current small business participation for the Twin Oaks Valley Water Treatment Plant. She also briefly reviewed information regarding three other design-build projects including the Lake Pleasant Facility in Phoenix, the Tolt Treatment Facility in Seattle, and the Tampa Bay Facility.
review of small business outreach and participation results for the twin oaks valley water treatment plant design/build/operate project
Mr. Crutchfield discussed the Water Authority’s design-build-operate procurement process for the Twin Oaks Valley Water Treatment Plant Project. He introduced Mr. Wetstein of CH2MHill who provided a presentation on their approach to subcontractor procurement for this project as well as the success of their SCOOP outreach efforts.
ADJOURNMENT
Chair Tu stated that the next SCOOP Committee meeting was scheduled for February 7, 2007.
There being no further business to come before the SCOOP Committee, Chair Tu adjourned the meeting at 11:36 a.m.
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Yen C. Tu, Chair
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