MINUTES OF THE SPECIAL ENGINEERING AND OPERATIONS COMMITTEE MEETING
December 6, 2005
CALL TO ORDER/DETERMINATION OF A QUORUM
Chair Knutson called the Engineering and Operations Committee to order at 11:55 a.m. at the Escondido Operations Center location. Committee members present were Chair Knutson, Vice Chairs Ferguson and Johnson and Directors Brammell, Broomell, Lewanski, Lewinger, and Loveland. Committee members absent were Directors Croucher, Inzunza, Rogers, Sundram, Thompson and Tu. At this time, there was a quorum of the Committee. Staff present was General Manager Stapleton, Deputy General Manager Lanspery, General Counsel Hentschke, Director of Engineering Economides, Assistant Director of Engineering Stift, Director of Operations and Maintenance Eaton, Director of Right of Way Rose, Engineering Manager Hartnett, SCOOP Manager Yanushka and others.
PUBLIC COMMENT
There were no members of the public who wished to address the Committee.
CONSENT CALENDAR
Professional Services Contract to Jacobs Engineering for Capital Improvement Program project management and peak support services for an amount not-to-exceed $17.9 million with a duration of five-and-one-half years.
Staff recommendation : Award a Professional Services Contract to Jacobs Engineering for CIP project management and peak support services for an amount not-to-exceed $17.9 million with a duration of five-and-one-half years or not-to-exceed the date of June 30, 2011.
Chair Knutson discussed the reason for the special meeting and introduced Mr. Economides to start the presentation.
Mr. Economides presentation included an overview of the strategy, execution, staffing, criteria, consultant selection process and roles of the consultant, oversight, standards, milestones, quality control, performance, extended services and other details of the Capital Improvement Program Project Management and Peak Support Services Professional Services Contract.
Chair Knutson asked who would conduct the technical oversight of the work of the consultant? Mr. Economides explained that the Water Authority Engineering Managers/Group Leaders would conduct the oversight for the major technical aspects. The Group Leaders would oversee the performance in each role of the consultant.
Director Loveland asked about the process and limits for extended services authorizations. Mr. Economides explained there was an amount set aside in the contract to provide for the extended services that may be necessary. The broad areas of the scope had been defined and when the need arose further definition of specific tasks and other issues would be negotiated and authorized per the extended services amount outlined in the contract. Director Loveland went on to ask if the process was similar to a change order. Mr. Economides explained that the process was different than the change order process and there was $1.4 million set aside within the contract to cover the extended services.
Vice Chair Johnson asked who would oversee the Engineering Managers/Group Leaders; did they have the professional background, knowledge and education necessary to oversee the consultant. Mr. Economides stated that the Water Authority had very qualified employees and there were very few areas in which we lack an expert.
Vice Chair Johnson also inquired about the SCOOP requirements. Ms. Yanushka stated that Jacobs did a very nice job and conducted a good faith effort regarding the SCOOP requirements and that the contract also required follow-up.
After a few other questions from Committee members, Mr. Economides concluded the presentation.
Director Loveland moved, Vice Chair Johnson seconded and the motion carried unanimously to approve the staff recommendation.
ADJOURNMENT
There being no further business to come before the Engineering and Operations Committee, Chair Knutson adjourned the meeting at 12:34 p.m.
____________________________________
William Knutson, Chair
| 
