MINUTES OF THE SPECIAL ENGINEERING AND OPERATIONS COMMITTEE MEETING
SEPTEMBER 6, 2005
CALL TO ORDER/DETERMINATION OF A QUORUM
Chair Knutson called the Engineering and Operations Committee to order at 1:04 p.m. Committee members present were Vice Chairs Ferguson and Johnson, Directors Lewanski, Lewinger, Loveland, Sundram, Thompson and Tu. Committee members absent were Brammell, Broomell, Croucher, Inzunza and Rogers. Staff present were General Manager Stapleton, General Counsel Hentschke, Deputy General Manager Lanspery, Director of Engineering Economides, Director of Operations and Maintenance Eaton, Director of Right of Way Rose and others.
Public Comment
There were no members of the public who wished to address the Committee.
TWIN OAKS VALLEY WATER TREATMENT PLANT
Chair Knutson informed the committee that the purpose of the meeting was to update the committee on the Design Build Operate (DBO) process, and to have the opportunity for the committee to discuss the information. Chair Knutson explained the Ad Hoc Committee process, meetings, information and directives to staff regarding the negotiations and evaluation process. Chair Knutson complimented staff for the thorough job performed in this process and reviewed the action item to be voted upon at the end of the meeting and introduced Mr. Economides and Mr. Pyle. Mr. Economides stated that the focus was on the selection information and action on the award of the contract. Mr. Pyle presented a PowerPoint presentation that consisted of an overview of the Twin Oaks Valley Water Treatment Plant, the procurement process, the evaluation process and the selection process. Mr. Suydam then presented on the proposed project description and service contract requirements.
Board members asked questions and made comments about certain aspects of the project, including sole sourcing for this project, percentage of small business outreach, pilot testing, the design criteria, the membrane technology, flux rate, due diligence, treatment plant capacity issues, components manufactured locally, use of native and California friendly landscaping and staffing concerns regarding plant operators and possible shortage of qualified personnel. Mr. Economides, Mr. Eaton and Ms. Stapleton addressed the questions from the committee.
Mr. Economides reviewed the action items on calendar for the September 8th Special Board meeting.
Director Lewinger made the motion to support the recommendation of the Ad Hoc Committee. Vice Chair Ferguson seconded the motion. Chair Knutson reviewed the recommendation of the Ad Hoc Committee and Selection Committee to select CH2MHILL for this project and if there were any other comments. The motion passed unanimously.
ADJOURNMENT
There being no further business to come before the Engineering and Operations Committee, Chair Knutson adjourned the meeting at 2:22 p.m.
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Bill Knutson, Chair
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