Committee and Board Agendas and Documents

SEPTEMBER 23, 2004

NOTE: All information or possible action items on the agenda of committees or the board may be deliberated by and become subject to consideration and action by the Board.

Committee agendas, alphabetically:

ADMINISTRATIVE AND LEGAL COMMITTEE
9 a.m. - 9:15 a.m.

Yen Tu, Chair
Jesse Dixon, Vice Chair
Bill Bopf
Tom Brammell
Gary Croucher
Bud Irvin
Keith Lewinger
Mark Muir
Representative Pam Slater-Price
Fern Steiner
Fred Thompson
Howard Williams

1. Roll Call - Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment - Opportunities for members of the public to address the Committee on matters within the Committee's jurisdiction.

4. Chair's Report. (5min)
4-A Report on the September 17th Board retreat.
4-B Directors' comments.

I. CONSENT CALENDAR (5 min)

1. Set Public Hearing for Local Conflict of Interest Code.Staff recommendation: Adopt Resolution No. 2004-_______ setting the October regular meeting of the Administrative and Legal Committee as the time and date of a public hearing to consider amendments to the San Diego County Water Authority Local Conflict of Interest Code. (Action) Hentschke

2. Amend agreement with Sedona Staffing Services for temporary staffing services. Staff Recommendation: Authorize the General Manager to execute the First Amendment with Sedona Staffing Services in the amount of $150,000 for a total contract amount not to exceed $200,000 for temporary staffing services. (Action) Troche

II. ACTION, DISCUSSION, POSSIBLE ACTION

None

III. INFORMATION (5 min)

1. Report on purchase orders and agreements for goods and services between $5,000 and $50,000 awarded in Fiscal Year 2004. Troche

2. General Counsel's Report. Hentschke

3. Board Calendar of Events.


IV. ADJOURNMENT.

Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as an Administrative and Legal Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080(k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

ENGINEERING AND OPERATIONS COMMITTEE
9:20 a.m. - 10:20 a.m.

Bud Pocklington, Chairman
Bill Knutson, Vice Chairman
Bill Bopf
Warren Buckner
Jesse Dixon
Betty Ferguson
John Johnson
Mark Muir
Joseph Parker
Ed Rogers
Javier Saunders
Robert Valderrama

1. Roll Call - Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment - Opportunities for members of the public to address the Committee on matters within the Committee's jurisdiction.

4. Chair's Report. (5 min)
4-A Director's Comments.

I. CONSENT CALENDAR (5 min)

1. Professional Services Agreement for Carryover Storage and San Vicente Dam Raise. Staff recommendation: Award a services agreement to GEI Consultants, Incorporated in the amount of $10,200,000 for feasibility studies, planning, preliminary design, and project support services for the for Carryover Storage and San Vicente Dam Raise Project. (Action) Reed

2. Agreement for Radio Path Study. Staff recommendation: Award a professional services agreement to JNB Telecom, Inc., in the amount of $73,656 for a Radio Path Study for the Water Authority's communication system. (Action) Stine

3. Authorize executing a Memorandum of Agreement with Olivenhain Municipal Water District for additional costs for the construction of Olivenhain Dam and Reservoir Project. Staff recommendation: Authorize executing a Memorandum of Agreement with Olivenhain Municipal Water District related to over-excavation requirements for the Olivenhain Dam's foundation in accordance with the terms of the Joint Use of the Olivenhain Reservoir Site Agreement. (Action) Zecha

4. Second amendment to as-needed survey services contract with Lintvedt McColl & Associates.Staff recommendation: Authorize the General Manager to execute the second amendment to the professional services agreement dated March 12, 2002 with Lintvedt McColl and Associates, to increase the maximum fee by $86,000 for surveying services, from $34,500 to $120,500. (Action) Rose

5. Peter and Mary Shinnerl acquisition, APN 174-290-14.Staff recommendation: Authorize the acquisition of the 17.29 acre Shinnerl property (APN 174-290-14) as follows:Price: $400,000; owner pays all escrow, title and closing costs; owner provides avocado grove management for 90 days from close of escrow. (Action) Rose

II. ACTION, DISCUSSION, POSSIBLE ACTION (25 min)

1. Design-Build Performance Specification. A. Design-Build Performance Specification Approval Process. (Discussion) Smith
B. Design-Build Performance Specification for Lake Hodges to Olivenhain Pipeline project.Staff recommendation: Approve the design-build performance specification for the Lake Hodges to Olivenhain Pipeline project. (Action) Smith

2. CLOSED SESSION:Conference with Real Property NegotiatorGovernment Code §54956.8Property: Acquisition of property interests for the Wetlands Mitigation and Additional Aqueduct Width Projects (APN 125-090-36 and a portion of APN 125-080-14)Agency Negotiators: Daniel S. Hentschke, William J. Rose, William L. Busch, John CraytonNegotiating Parties: Kendall LandUnder Negotiations: Price and terms of acquisition Hentschke

III. INFORMATION (25 min)

1. Presentation on Evaluation of Capital Improvement Program Business Processes. Economides

2. Twin Oaks Valley Water Treatment Plant Project Update. Suydam/Pyle

3. Presentation on the Emergency Storage Project. Steele

4. Advertisement for Bids - Landscaping for the Olivenhain Dam. Schuler

5. Advertisement for Bids - Pre-procurement for the San Vicente Pump Station. Hartman

6. Advertisement for Bids - Pre-procurement of replacement pipe. Yang

IV. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE:This meeting is being called as an Engineering and Operations Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080 (k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

EXECUTIVE COMMITTEE
No Executive Committee Meeting this month

FISCAL POLICY COMMITTEE
1 p.m. - 1:40 p.m.

Marilyn Dailey, Chair
Nora Jaeschke, Vice Chair
Jim Bond
Jim Bowersox
Gary Broomell
Warren Buckner
Ben Haddad
George Loveland
Greg Quist
Bernie Rhinerson
Ed Rogers
Mark Watton

1. Roll Call - Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment - Opportunities for members of the public to address the Committee on matters within the Committee's jurisdiction.

4. Chair's Report. (5 min)
4-A Director's Comments.

I. CONSENT CALENDAR (5 min)

1. Treasurer's report.Staff recommendation: Note and file monthly Treasurer's report. (Action) Warren

2. Approve an eighteen-month contract extension for the Water Authority's Financial Advisor. Brust
Staff recommendation: Approve extending RBC Dain Rauscher's contract for an additional eighteen months through December 2005 as the Water Authority's financial advisor and to authorize the General Manager to amend the agreement to reflect the extension with one addition to the fee schedule to include issues sized $300M or greater to be paid a transaction fee of $100,000. (Action)

3. Development of Fixed Revenue Study.Staff recommendation: Authorize the General Manager to negotiate and execute a consultant contract with R. W. Beck, Inc., to support the Fixed Revenue Study. (Action) Weinberg

II. ACTION, DISCUSSION, POSSIBLE ACTION (20 min)

1. PUBLIC HEARING: Set Melded Untreated Municipal and Industrial Supply Rate. (pickup packet) Brust
Staff recommendation: Adopt Ordinance 2004-_____ setting a melded untreated M&I supply rate effective January 1, 2005. (Action)


III. INFORMATION (10 min)

1. Presentation on results of bond sale. (pickup packet) Brust

2. Monthly financial report. Munson

IV. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as a Fiscal Policy Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080(k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

PLANNING AND ENVIRONMENTAL COMMITTEE
1:45 p.m. - 2:55 p.m.

Javier Saunders, Chairman
Howard Williams, Vice Chairman
Harold Ball
Jim Bowersox
Tom Brammell
Gary Croucher
Betty Ferguson
Bud Irvin
Nora Jaeschke
John Johnson
Hershell Price
Fern Steiner

1. Roll Call - Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment - Opportunities for members of the public to address the Committee on matters within the Committee's jurisdiction.

4. Chair's Report. (5 min)
4-A Directors' comments.

I. CONSENT CALENDAR (5 min)

1. Amendment to Water Authority's Operating Budget.Staff recommendation: Authorize the General Manager to increase operating budget of FY 2005 for a total of $1,068,375 to accommodate Proposition 13 funding. (Action) Jacoby

2. Professional Services Agreement for Binational projects. Friehauf
Staff recommendation: Award professional services agreement to Public Financial Management, Inc., to prepare a study on financing options for Binational projects for a not-to-exceed amount of $93,450. (Action)

II. ACTION, DISCUSSION, POSSIBLE ACTION (45 min)

1. Regional Seawater Desalination Project at the Encina Power Station.A. UpdateB. CLOSED SESSION:Conference with Real Property NegotiatorGovernment Code §54956.8Property: Property interests for a regional desalination project at the Encina Power Plant site in the City of CarlsbadAgency Negotiators: Maureen Stapleton, Daniel Hentschke, Ken WeinbergNegotiating Parties: Cabrillo Power, LLC; Poseidon Resources, Inc. Under Negotiations: Price and terms of acquisition YamadaHentschke


III. INFORMATION (15 min)

1. Presentation from SANDAG on Regional Comprehensive Plan. SANDAG

2. Quarterly Binational Activities Report. Friehauf

3. Status of Gregory Canyon Landfill. Cass

4. Report on revisions to the Metropolitan Water District's annexation policy. Jacoby

5. Water Resources report. Weinberg

IV. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as a Planning and Environmental Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080(k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

PUBLIC AFFAIRS COMMITTEE
11:15 a.m. - noon

Ben Haddad, Chairman
Mark Watton, Vice Chairman
Jesse Dixon
Bill Knutson
Keith Lewinger
Bud Lewis
Barry Martin
Hershell Price
Greg Quist
Yen Tu
Robert Valderrama

1. Roll Call - Determination of Quorum.
2. Additions to Agenda (Government Code Section 54954.2(b)).
3. Public Comment - Opportunities for members of the public to address the Committee on matters within the Committee's jurisdiction.
4. Chair's Report. (10 min)
4-A Director's Comments.
4-B Recognition of Chuck Zinky, Chesterton Family Housing, for 12,000af of water savings.

I. CONSENT CALENDAR
None

II. ACTION, DISCUSSION, POSSIBLE ACTION (20 min)

1. Water Conservation update.A. Conservation Action Committee (CAC). Jacoby/EatonJaeschke

III. INFORMATION (10 min)
1. News clip. Papp
2. Department activities for the month of August 2004. Papp
IV. ADJOURNMENT
Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as a Public Affairs Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080 (k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

WATER POLICY COMMITTEE
10:20 a.m. - 11:10 a.m.

Fred Thompson, Chairman
Harold Ball, Vice Chairman
Jim Bond
Gary Broomell
Marilyn Dailey
Betty Ferguson
Bud Lewis
George Loveland
Barry Martin
Joseph Parker
Bud Pocklington
Bernie Rhinerson
Representative Pam Slater-Price

1. Roll Call - Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment - Opportunities for members of the public to address the Committee on matters within the Committee's jurisdiction.

4. Chair's Report. (5 min)
4-A Director's Comments.

I. CONSENT CALENDAR (5 min)

1. Baxter Gravel annexation.
Staff recommendation: Adopt Resolution No. 2004-______ requesting formal terms and conditions from Metropolitan Water District of Southern California (MWD) regarding the Baxter annexation. (Action) Rose

2. Contribution to Colorado River Board's Six Agency Committee. Staff recommendation: Authorize an increase in the Water Authority's share of CRB fiscal year 2004-05 costs from 3 percent to 8 percent of total agencies' costs. (Action) Hess

II. ACTION, DISCUSSION, POSSIBLE ACTION (40 min)

1. MWD issues and activities update. 1-A MWD delegates report. (Pickup packet)1-B Report on MWD Water supply.1-C Oral report on MWD's Pipeline 6 status. HessHess

2. Legislative report.
2-A Report by Carpi & Clay.2-B Adopt position of Support on H.R. 4791 (Hunter). (Action) Lopez-Schermer

3. Colorado River: Report by Colorado River Board representative. Bond

III. INFORMATION (5 min)

1. Summary report on 2003-2004 State legislative session. Lopez-Schermer

2. Imported Water activities report. Hess

IV. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as a Water Policy Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080 (k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

SAN DIEGO COUNTY WATER AUTHORITY
4677 Overland Avenue
San Diego CA 92123

FORMAL BOARD OF DIRECTORS' MEETING

The mission of the San Diego County Water Authority is to provide a safe and reliable supply of water
to its member agencies serving the San Diego region.

September 23, 2004

3:00 p.m.

1. Call to Order.

2. Salute to the flag.

3. Roll call, determination of quorum.
3-A Report on proxies received.

4. Additions to Agenda (Gov. code Sec. 54954.2(b)).

5. Approve Minutes of the SCOOP Committee meeting of August 10, the Special Board meeting of August 12, the special Fiscal Policy Committee meeting of August 19, and the Formal Board of Directors' meeting of August 26, 2004.

6. Opportunity for members of the public who wish to address the Board on matters within the Board's jurisdiction.

7. PRESENTATIONS

7-A Employee of the 4th Quarter, Gary Bousquet
7-B Presentation of Directors' service awards.
7-C Adopt Resolution No. 2004-_____ honoring Larry Breitfelder upon his retirement from the Board of Directors.
7-D Appointment of Gary Croucher, Otay Water District. Term expires March 2, 2008.

8. REPORTS BY COMMITTEE CHAIRS
Administrative and Legal Committee Director Tu
Engineering and Operations Committee Director Pocklington
Water Policy Committee Director Thompson
Public Affairs Committee Director Haddad
Fiscal Policy Committee Director Dailey
Planning and Environmental Committee Director Saunders

9. CONSENT CALENDAR

9- 1. Set Public Hearing for Local Conflict of Interest Code.Adopt Resolution No. 2004-_______ setting the October regular meeting of the Administrative and Legal Committee as the time and date of a public hearing to consider amendments to the San Diego County Water Authority Local Conflict of Interest Code.

9- 2. Amend agreement with Sedona Staffing Services for temporary staffing services.Authorize the General Manager to execute the First Amendment with Sedona Staffing Services in the amount of $150,000 for a total contract amount not to exceed $200,000 for temporary staffing services.

9- 3. Professional Services Agreement for Carryover Storage and San Vicente Dam Raise.Award a services agreement to GEI Consultants, Incorporated in the amount of $10,200,000 for feasibility studies, planning, preliminary design, and project support services for the for Carryover Storage and San Vicente Dam Raise Project.

9- 4. Agreement for Radio Path Study.Award a professional services agreement to JNB Telecom, Inc., in the amount of $73,656 for a Radio Path Study for the Water Authority's communication system.

9- 5. Authorize executing a Memorandum of Agreement with Olivenhain Municipal Water District for additional costs for the construction of Olivenhain Dam and Reservoir Project.Authorize executing a Memorandum of Agreement with Olivenhain Municipal Water District related to over-excavation requirements for the Olivenhain Dam's foundation in accordance with the terms of the Joint Use of the Olivenhain Reservoir Site Agreement.

9- 6. Second amendment to as-needed survey services contract with Lintvedt McColl & Associates.Authorize the General Manager to execute the second amendment to the professional services agreement dated March 12, 2002 with Lintvedt McColl and Associates, to increase the maximum fee by $86,000 for surveying services, from $34,500 to $120,500.

9- 7. Peter and Mary Shinnerl acquisition, APN 174-290-14.Authorize the acquisition of the 17.29 acre Shinnerl property (APN 174-290-14) as follows: Price: $400,000; owner pays all escrow, title and closing costs; owner provides avocado grove management for 90 days from close of escrow.

9- 8. Design-Build Performance Specification for Lake Hodges to Olivenhain Pipeline project.Approve the design-build performance specification for the Lake Hodges to Olivenhain Pipeline project.

9- 9. Baxter Gravel annexation.
Adopt Resolution No. 2004-______ requesting formal terms and conditions from Metropolitan Water District of Southern California (MWD) regarding the Baxter annexation.

9-10. Contribution to Colorado River Board's Six Agency Committee.Authorize payment of the Colorado River Board's Six Agency Committee fiscal year contribution.

9-11. Adopt position of Support on H.R. 4791 (Hunter).

9-12. Treasurer's report. Note and file monthly Treasurer's report.

9-13. Approve an eighteen-month contract extension for the Water Authority's Financial Advisor.Approve extending RBC Dain Rauscher's contract for an additional eighteen months through December 2005 as the Water Authority's financial advisor and to authorize the General Manager to amend the agreement to reflect the extension with one addition to the fee schedule to include issues sized $300M or greater to be paid a transaction fee of $100,000.

9-14. Development of Fixed Revenue Study.Authorize the General Manager to negotiate and execute a consultant contract with R. W. Beck, Inc., to support the Fixed Revenue Study.

9-15. Set Melded Untreated Municipal and Industrial Supply Rate.Adopt Ordinance 2004-_____ setting a melded untreated M&I supply rate effective January 1, 2005. (Public Hearing)

9-16. Amendment to Water Authority's Operating Budget.Authorize the General Manager to increase operating budget of FY 2005 for a total of $1,068,375 to accommodate Proposition 13 funding.

9-17. Professional Services Agreement for Binational projects.Award professional services agreement to Public Financial Management, Inc., to prepare a study on financing options for Binational projects for a not-to-exceed amount of $93,450.

10. BOARD AND STAFF MATTERS10-A Nominations for Board Officers.

11. OTHER MATTERS
11-A CLOSED SESSION:Conference with Real Property NegotiatorGovernment Code §54956.8Property: Acquisition of property interests for the Wetlands Mitigation and Additional Aqueduct Width Projects (APN 125-090-36 and a portion of APN 125-080-14)Agency Negotiators: Daniel S. Hentschke, William J. Rose, William L. Busch, John CraytonNegotiating Parties: Kendall Land Under Negotiations: Price and terms of acquisition

11-B CLOSED SESSION:Conference with Real Property NegotiatorGovernment Code §54956.8Property: Property interests for a regional desalination project at the Encina Power Plant site in the City of CarlsbadAgency Negotiators: Maureen Stapleton, Daniel Hentschke, Ken WeinbergNegotiating Parties: Cabrillo Power, LLC; Poseidon Resources, Inc.Under Negotiations: Price and terms of acquisition

12. CHAIR'S REPORT - Chairman Rhinerson

13. STAFF REPORTS - Ms. Stapleton
14. GENERAL COUNSEL'S REPORT - Mr. Hentschke
15. ACWA-JPIA REPORT - Director Knutson

16. SANDAG REPORT - Director Lewis Subcommittees: Regional Planning Committee Borders Committee

17. WATER CONSERVATION GARDEN REPORT - Director Lewinger

18. OTHER COMMUNICATION

19. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE:The agendas for the Formal Board meeting and the meetings of the Standing Committees held on the day of the regular Board meeting are considered a single agenda. Any item listed on the agenda of any Committee may be acted upon by the Board at the Formal Board meeting or earlier during a Committee meeting upon a motion approved pursuant to Section 2.00.060 (j) of the Administrative Code. All information or possible action items on the agenda of committees or the Board may be deliberated by and become subject to consideration and action by the Board.

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