Committee and Board Agendas and Documents

JUNE 24, 2004

NOTE: All information or possible action items on the agenda of committees or the Board may be deliberated by and become subject to consideration and action by the Board.

Committee agendas, alphabetically:

ADMINISTRATIVE AND LEGAL COMMITTEE
10:20 a.m. - 10:45 a.m.

Yen Tu, Chair
Jesse Dixon, Vice Chair
Tom Brammell
Larry Breitfelder
Paul Christensen
Bud Irvin
Keith Lewinger
Mark Muir
Pam Slater-Price
Fern Steiner
Fred Thompson
Howard Williams

1. Roll Call – Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment – Opportunities for members of the public to address the Committee on matters within the Committee’s jurisdiction.

4. Chair’s Report. (5 min)
4-A Directors’ comments.

I. CONSENT CALENDAR (5 min)

1. Approve FY 05 Classification and Salary Schedules and Salary Tables. Glover
Staff Recommendation: Adopt Resolution No. 2004 - ___ approving the Classification and Salary Schedules, and Salary Tables for determining compensation of Water Authority employees. (Action)

2. Administrative Code.
Staff Recommendation: Adopt Ordinance 2004-_____ repealing various sections and articles of the original administrative code that are obsolete or have been superseded as a result of code recodification. (Action) Hentschke

II. ACTION, DISCUSSION, POSSIBLE ACTION (10 min)

1. Financial Management and Human Resources software enhancements. Young
1.A Staff Recommendation: Accept the first amendment with Westin Engineering, Inc., in the amount of $49,843 and authorize the General Manager to execute the second amendment for project management services for the implementation of the PeopleSoft 8.8 financial management and PeopleSoft 8.9 Human Resources software in an amount not to exceed $300,000, increasing the agreement to a not-to-exceed total of $474,843. (Action)
. (5 min)
1.B Staff Recommendation: Award a contract to PeopleSoft, Inc., in the amount of $145,000 for the purchase of additional financial management software modules. (Action) Stewart

III. INFORMATION

1. General Counsel’s Report. Hentschke

2 Board Calendar of Events.

IV. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as an Administrative and Legal Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080(k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

ENGINEERING AND OPERATIONS COMMITTEE
11:15 a.m. - noon

Bud Pocklington, Chairman
Bill Knutson, Vice Chairman
Warren Buckner
Paul Christensen
Jesse Dixon
Betty FergusonJohn Johnson
Mark Muir
Joseph Parker
Ed Rogers
Javier Saunders
Robert Valderrama

1. Roll Call – Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment – Opportunities for members of the public to address the Committee on matters within the Committee’s jurisdiction.

4. Chair’s Report. (5 min)
4-A Director’s Comments.

I. CONSENT CALENDAR (5 min)
1. Title and escrow services agreement. Staff Recommendation: Authorize the General Manager to execute the second amendment with Stewart Title of California to increase maximum fee of the agreement from $49,500 to $80,000. (Action) Busch

2. Water System Security project.Staff Recommendation: Authorize the General Manager to execute lease agreement of real property with the City of San Diego for the expansion of the communications system for the Water System Security project. (Action) Crayton

3. As-needed surveying services.Staff Recommendation: Authorize General Manager to execute the second amendment to the survey services agreement with Nolte & Associates, Inc. dated March 25, 2002, to increase the contract amount by $25,000 for the encroachment quantification survey project, to the not-to-exceed amount of $70,000. (Action) Brady

4. Agreement for Facilities Record Drawings Update Support Services.Staff Recommendation: Award a professional services agreement for an amount not to exceed $100,000 to Winzler & Kelly Consulting Engineers for facilities record drawings update support services. (Action) Stine

5. Notice of Completion Tri-Agencies Pipeline Turnout Replacement Phase II. Staff Recommendation: Accept the Tri-Agencies Turnout Replacement Phase II project as complete, record the Notice of Completion, and release all funds held in retention to Orion Construction Company, Inc., following expiration of the Notice of Completion period. (Action) Bride

6. Notice of Completion for Olivenhain Treated Water Interconnection Facility Staff Recommendation: Accept Olivenhain Treated Water Interconnection Facility as complete, record the Notice of Completion, and release all funds held in retention to Orion Construction Company, Inc., following expiration of the Notice of Completion period. (Action) Schuler

7. Fifth Amendment for design services for the San Vicente Pipeline. Staff Recommendation: Authorize the General Manager to execute the Fifth Amendment to the agreement with Jacobs Associates in the amount of $1,200,000 for additional design services. (Action) Steele


II. ACTION, DISCUSSION, POSSIBLE ACTION (45 min)

1. Administration of the Project Labor Agreement and Construction Safety Support.Staff Recommendation: Accept Amendment 2 through 7 and approve Amendment 8 to Parsons Constructors, Inc. for $4,000,000 and extend the duration to the completion of the Emergency Storage Project. (Action) Zecha

2. Release Request for Qualifications. Staff Recommendation: Release the request for qualifications and begin the design-build-operate solicitation process for the Twin Oaks Valley Water Treatment Plant, to pursue an on-line date of summer 2008. (Action) Suydam


III. INFORMATION (5 min)

1. Emergency Storage Project report. Steele

2. Report on Additional Aqueduct Width Project. Rose

3. Advertisement for Bids – Olivenhain 6 & 7 Flow Control Facility. Schuler

IV. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as an Engineering and Operations Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080 (k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

EXECUTIVE COMMITTEE
No Executive Committee Meeting this month

FISCAL POLICY COMMITTEE
1 p.m. - 2:10 p.m.

Marilyn Dailey, Chair
Nora Jaeschke, Vice Chair
Jim Bond
Jim Bowersox
Gary Broomell
Warren Buckner
Ben Haddad
George Loveland
Greg Quist
Bernie Rhinerson
Ed Rogers
Mark Watton

1. Roll Call – Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment – Opportunities for members of the public to address the Committee on matters within the Committee’s jurisdiction.

4. Chair’s Report. (5 min)
4-A Director’s Comments.

I. CONSENT CALENDAR (5 min)

1. Treasurer’s Report.Staff Recommendation: Note and file monthly Treasurer’s report. (Action) Warren


II. ACTION, DISCUSSION, POSSIBLE ACTION (55 min)

1. Fiscal Year 2004-2005 Long Range Financing Plan:Staff Recommendation: Adopt the Fiscal Year 2004-2005 Long Range Financing Plan. (Action) Brust

2. Multi- Year 2003-2004 and 2004-2005 General Manager’s Mid-Term Budget Special Budget Committee Recommendation: The Board of Directors approve and adopt Resolution No. 2004_____ approving the General Managers Fiscal Year 2004-2005 Mid-Term updated budget with total expenditures of $479.8 million and add the Master Plan preferred alternative program budget of $1.8473 billion to the Capital Budget.(Action) Stapleton/Dailey

3. PUBLIC HEARING – Standby Availability Charge:
Staff Recommendation: Adopt Ordinance No. 2004-____continuing the Standby Availability Charge at its current level for Fiscal Year 2004-2005. (Action) Brust

4. Set Public Hearing for Supply Rate.Staff Recommendation: Adopt Resolution No. 2004-____setting the time and place for a public hearing on July 22, 2004 at 1:00 p.m. during the Fiscal Policy Committee meeting, to receive comments regarding adopting a melded untreated M&I supply rate for water. (Action) Brust


III. INFORMATION (5 min)

1. Allocations of the Calendar Year 2005 Infrastructure Access Charge and Capacity Reservation Charge, and Fiscal Year 2004-2005 Readiness-to-Serve Charge to Member Agencies. Delin

2. Monthly financial report. Munson

IV. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as a Fiscal Policy Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080(k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

PLANNING AND ENVIRONMENTAL COMMITTEE
2:15 p.m. - 3 p.m.

Javier Saunders, Chairman
Howard Williams, Vice Chairman
Harold Ball
Jim Bowersox
Tom Brammell
Larry Breitfelder
Betty Ferguson
Bud Irvin
Nora Jaeschke
John Johnson
Chuck Newton
Fern Steiner

1. Roll Call – Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment – Opportunities for members of the public to address the Committee on matters within the Committee’s jurisdiction.

4. Chair’s Report. (5 min)
4-A Directors’ comments.

I. CONSENT CALENDAR (2 min)
1. JPA with the California Conservation Corps.Staff recommendation: Authorize the General Manager to execute the Joint Powers Authority (JPA) with the California Conservation Corps in the amount of $2 million for tree, vegetation, and debris removal. (Action) Cass

II. ACTION, DISCUSSION, POSSIBLE ACTION (35 min)

1. Demand Management: 1-A Water Conservation Goals in the Urban Water Management Plan. 1-B Landscape Water Budget Program.Staff Recommendation: Authorize the General Manager to execute an amendment to the agreement with ConserVision to operate a Landscape Water Budget Program in an amount not-to-exceed $698,112 for fiscal years 2005 through 2007, pending Board approval of annual budget funding in future years. (Action) 1-C Report on Treated Water Peaking Issues. Jacoby

2. Annual Water Supply report.Staff Recommendation: Approve the Annual Water Supply report for distribution pursuant to Administrative Code Section 8.00.050. (Action) Friehauf

III. INFORMATION ( 5 min)

1. Quarterly Binational Activities report. Friehauf

2. Water Resources report. Weinberg


IV. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as a Planning and Environmental Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080(k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

PUBLIC AFFAIRS COMMITTEE
10:50 a.m. - 11:10 a.m.

Ben Haddad, Chairman
Mark Watton, Vice Chairman
Jesse Dixon
Bill Knutson
Keith Lewinger
Bud Lewis
Chuck Newton
Greg Quist
Yen Tu
Jim Turner
Robert Valderrama

1. Roll Call – Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment – Opportunities for members of the public to address the Committee on matters within the Committee’s jurisdiction.

4. Chair’s Report. ( 5 min)
4-A Director’s Comments.

I. CONSENT CALENDAR

II. ACTION, DISCUSSION, POSSIBLE ACTION

III. INFORMATION (10 min)
1. Update on Community Relations program. Gordon
2. News clip. Papp
3. Department activities for the month of May 2004. Papp

IV. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as a Public Affairs Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080 (k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

WATER POLICY COMMITTEE
9 a.m. - 10:15 a.m.

REVISED

Fred Thompson, Chairman
Harold Ball, Vice Chairman
Jim Bond
Gary Broomell
Marilyn Dailey
Bud Lewis
George Loveland
Dale Mason
Joseph Parker
Bud Pocklington
Bernie Rhinerson
Pam Slater-Price
Jim Turner

1. Roll Call – Determination of Quorum.

2. Additions to Agenda (Government Code Section 54954.2(b)).

3. Public Comment – Opportunities for members of the public to address the Committee on matters within the Committee’s jurisdiction.

4. Chair’s Report. (5 min)
4-A Director’s Comments.

I. CONSENT CALENDAR (5 min)
1. Legislative bills.Staff recommendation: Adopt positions of: Support on H.R. 4389 (Issa); Oppose on SB 1374 (Machado); and Support if Amended on SB 1703 (Alarcon), and receive information on AB 2279 (Dymally) regarding landownership requirements for irrigation district board of directors, and SB 1318 (Burton) and SB 1319 (Burton). (Action) Lopez-Schermer

2. Altmann reattachment.Staff recommendation: Conditionally approve the concurrent reattachment to Vallecitos Water District (VWD), the Water Authority, and the Metropolitan Water District of Southern California (Altmann reattachment). Action Rose

II. ACTION, DISCUSSION, POSSIBLE ACTION (60 min)

1. MWD issues and activities update. 1-A Report on MWD’s fiscal year 2004-05 budget.1-B MWD delegates report. (Pickup packet) Chen

2. Legislative issues:
2-A Report by legislative advocates Carpi & Clay.2-B Report on amendments to SB 994 (Hollingsworth, R-Murrieta) regarding San Diego County Water Authority voting structure. Stapleton

3. Colorado River: 3-A Colorado River Supply update and forecast. 3-B Report by Colorado River Board representative. Hess/BondBond

4. Status report on options to provide water service to Viejas and Sycuan bands of Kumeyaay Indians. Campbell/Friehauf


III. INFORMATION (5 min)

1. Status report on the update of MWD’s 2003 “Report on Metropolitan’s Water Supplies.” Chen
2. Imported Water activities report. Hess

IV. ADJOURNMENT
Janice I. Shepherd
Deputy Clerk of the Board

NOTE: This meeting is being called as a Water Policy Committee meeting. Because a quorum of the Board may be present, the meeting is also noticed as a Board meeting. Members of the Board who are not members of the Committee may participate in the meeting pursuant to Section 2.00.060(j) of the Authority Administrative Code. If a quorum of the Board is present, upon approval of a motion of any of its members, the Board may convene for consideration of action on an item or items on the committee agenda. Board action taken during a Committee meeting will not be considered at the Formal Board meeting unless a motion for reconsideration is approved pursuant to Section 2.00.080 (k) (7) of the Administrative Code. All items on the agenda, including information items, may be deliberated and become subject to action.

SAN DIEGO COUNTY WATER AUTHORITY
4677 Overland Avenue
San Diego CA 92123

FORMAL BOARD OF DIRECTORS' MEETING

The mission of the San Diego County Water Authority is to provide a safe and reliable supply of water
to its member agencies serving the San Diego region.

REVISED

June 24, 2004

3:00 p.m.

1. Call to Order.

2. Salute to the flag.

3. Roll call, determination of quorum.
3-A Report on proxies received.
3-B Reappointment of Director: Reappointment of John W. Johnson, City of San Diego. Term expires January 2, 2010.
Reappointment of Director: Reappointment of Joseph Parker, City of San Diego. Term expires March 7, 2010.
Reappointment of Director: Reappointment of Bernie Rhinerson, City of San Diego. Term expires March 7, 2010.
Appointment of Director. Margaret E. “Betty” Ferguson, representing Vallecitos Water District. Term expires March 13, 2010.

4. Additions to Agenda (Gov. code Sec. 54954.2(b)).

5. Approve the Minutes of the Special Board meeting of May 13 (mailed under separate cover), the joint meeting of the Fiscal Policy and Engineering and Operations Committees of May 24, the Special Budget Committee meeting of June 3, and the Formal Board of Directors’ meeting of May 27, 2004.

6. Opportunity for members of the public who wish to address the Board on matters within the Board’s jurisdiction.

7. PRESENTATIONS
7-A Adopt Resolution No. 2004-_____ honoring Dale Mason upon his retirement from the Board of Directors.
7-B Recognition of employee of the third quarter.

8. REPORTS BY COMMITTEE CHAIRS
Water Policy Committee Director Thompson
Administrative and Legal Committee Director Tu
Public Affairs Committee Director Haddad
Engineering and Operations Committee Director Pocklington
Fiscal Policy Committee Director Dailey
Planning and Environmental Committee Director Saunders

9. CONSENT CALENDAR

9- 1. Legislative bills.Adopt positions of: Support on H.R. 4389 (Issa); Oppose on SB 1374 (Machado); and Support if Amended on SB 1703 (Alarcon), and receive information on AB 2279 (Dymally) regarding landownership requirements for irrigation district board of directors, and SB 1318 (Burton) and SB 1319 (Burton).

9- 2. Altmann reattachment.
Conditionally approve the concurrent reattachment to Vallecitos Water District (VWD), the Water Authority, and the Metropolitan Water District of Southern California (Altmann reattachment).

9- 3. Approve FY 05 Classification and Salary Schedules and Salary Tables. Adopt Resolution No. 2004 - ___ approving the Classification and Salary Schedules, and Salary Tables for determining compensation of Water Authority employees.

9- 4. Administrative Code.Adopt Ordinance 2004-_____ repealing various sections and articles of the original administrative code that are obsolete or have been superseded as a result of code recodification.

9- 5. Financial Management and Human Resources software enhancements.
Accept the first amendment with Westin Engineering, Inc., in the amount of $49,843 and authorize the General Manager to execute the second amendment for project management services for the implementation of the PeopleSoft 8.8 financial management and PeopleSoft 8.9 Human Resources software in an amount not to exceed $300,000, increasing the agreement to a not-to-exceed total of $474,843.

9- 6. Financial Management and Human Resources software enhancements.
Award a contract to PeopleSoft, Inc., in the amount of $145,000 for the purchase of additional financial management software modules.

9- 7. Title and escrow services agreement.Authorize the General Manager to execute the second amendment with Stewart Title of California to increase maximum fee of the agreement from $49,500 to $80,000.

9- 8. Water System Security project.Authorize the General Manager to execute lease agreement of real property with the City of San Diego for the expansion of the communications system for the Water System Security project.

9- 9. As-needed surveying services.Authorize General Manager to execute the second amendment to the survey services agreement with Nolte & Associates, Inc. dated March 25, 2002, to increase the contract amount by $25,000 for the encroachment quantification survey project, to the not-to-exceed amount of $70,000.

9-10. Agreement for Facilities Record Drawings Update Support Services.Award a professional services agreement for an amount not to exceed $100,000 to Winzler & Kelly Consulting Engineers for facilities record drawings update support services.

9-11. Notice of Completion Tri-Agencies Pipeline Turnout Replacement Phase II.Accept the Tri-Agencies Turnout Replacement Phase II project as complete, record the Notice of Completion, and release all funds held in retention to Orion Construction Company, Inc., following expiration of the Notice of Completion period.

9-12. Notice of Completion for Olivenhain Treated Water Interconnection Facility.Accept Olivenhain Treated Water Interconnection Facility as complete, record the Notice of Completion, and release all funds held in retention to Orion Construction Company, Inc., following expiration of the Notice of Completion period.

9-13. Fifth Amendment for design services for the San Vicente Pipeline.Authorize the General Manager to execute the Fifth Amendment to the agreement with Jacobs Associates in the amount of $1,200,000 for additional design services.

9-14. Administration of the Project Labor Agreement and Construction Safety Support.Accept Amendment 2 through 7 and approve Amendment 8 to Parsons Constructors, Inc. for $4,000,000 and extend the duration to the completion of the Emergency Storage Project.

9-15. Release Request for Qualifications. Release the request for qualifications and begin the design-build-operate solicitation process for the Twin Oaks Valley Water Treatment Plant, to pursue an on-line date of summer 2008.

9-16. Treasurer’s Report. Note and file monthly Treasurer’s report.

9-17. Fiscal Year 2004-2005 Long Range Financing Plan:Adopt the Fiscal Year 2004-2005 Long Range Financing Plan.

9-18. Multi- Year 2003-2004 and 2004-2005 General Manager’s Mid-Term Budget.The Board of Directors approve and adopt Resolution No. 2004_____ approving the General Managers Fiscal Year 2004-2005 Mid-Term updated budget with total expenditures of $479.8 million and add the Master Plan preferred alternative program budget of $1.8473 billion to the Capital Budget.

9-19. PUBLIC HEARING – Standby Availability Charge:
Adopt Ordinance No. 2004-____continuing the Standby Availability Charge at its current level for Fiscal Year 2004-2005.

9-20. Set Public Hearing for Supply Rate.Adopt Resolution No. 2004-____setting the time and place for a public hearing on July 22, 2004 at 1:00 p.m. during the Fiscal Policy Committee meeting, to receive comments regarding adopting a melded untreated M&I supply rate for water.

9-21. JPA with the California Conservation Corps.Authorize the General Manager to execute the Joint Powers Authority (JPA) with the California Conservation Corps in the amount of $2 million for tree, vegetation, and debris removal.

9-22. Landscape Water Budget Program.Authorize the General Manager to execute an amendment to the agreement with ConserVision to operate a Landscape Water Budget Program in an amount not-to-exceed $698,112 for fiscal years 2005 through 2007, pending Board approval of annual budget funding in future years.

9-23. Annual Water Supply report.Approve the Annual Water Supply report for distribution pursuant to Administrative Code Section 8.00.050.

10. BOARD AND STAFF MATTERS
11. OTHER MATTERS

12. CHAIR’S REPORT – Chairman Rhinerson

13. STAFF REPORTS – Ms. Stapleton
14. GENERAL COUNSEL’S REPORT – Mr. Hentschke
15. ACWA-JPIA REPORT – Director Knutson

16. SANDAG REPORT – Director Lewis Subcommittees: Regional Planning Committee Borders Committee

17. WATER CONSERVATION GARDEN REPORT – Director Lewinger

18. OTHER COMMUNICATION

19. ADJOURNMENT

Janice I. Shepherd
Deputy Clerk of the Board

NOTE:The agendas for the Formal Board meeting and the meetings of the Standing Committees held on the day of the regular Board meeting are considered a single agenda. Any item listed on the agenda of any Committee may be acted upon by the Board at the Formal Board meeting or earlier during a Committee meeting upon a motion approved pursuant to Section 2.00.060 (j) of the Administrative Code. All information or possible action items on the agenda of committees or the Board may be deliberated by and become subject to consideration and action by the Board.

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