Bid and Proposal Submittal

Bid Submittal

When valued at more than $10,000, a sealed bidding process is generally conducted for the following procurements:

• Materials, supplies and equipment
• Maintenance and non-professional services
• Construction

1. Notice Inviting Bids (NIB) specify the time and place of bid opening. The NIB includes the applicable project information and bid submittal requirements.
2. A bid is late if it is received at the location designated in the NIB after the date and time set for bid opening. A late bid will be rejected and will remain the property of the bidder.
3. Once the deadline for submission of bids has passed, the initial bid results are posted.

Proposal Submittal

The Water Authority solicits professional and technical services through a Request for Proposals (RFP) and/or Request for Qualifications (RFQ).

1. The Water Authority uses competitive proposals primarily for professional and technical services.
2. Proposals are solicited through an RFP.
3. A pre-proposal meeting may be conducted before submission of proposals to explain the scope of work and proposal requirements. Attendance at a pre-proposal meeting may be designated as mandatory for the submission of a proposal.
4. The RFP states the relative importance of price and other evaluation factors.
5. The contract, if awarded, is to the responsible and responsive offeror whose proposal is determined to be the most advantageous to the Water Authority in accordance with the RFP’s procedures for evaluation of proposals. The Water Authority may reject all proposals if it is in the public interest.
6. After a proposer is selected, the award of a contract is contingent upon the successful negotiation of terms and fees, and approval by the Water Authority.